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Website Terms & Conditions

Introduction

Welcome to Film Hackathon (“we”, “us”, “our”). By accessing or using this website, you agree to be bound by these Terms & Conditions. If you do not agree, please discontinue use of the site.

Film Hackathon is an intensive filmmaking internship programme that includes a training period followed by participation in a feature-film production. These Terms govern your use of the website only.

Programme Information

All information about the Film Hackathon programme, including timelines, fees, eligibility, and course structure, is provided for general guidance only.

We reserve the right to update or modify programme details at any time.

Any acceptance into the programme is subject to a separate application and selection process. Website content does not constitute an offer or guarantee of placement.

Eligibility to Use the Website

  • You must be at least 16 years old to use this website.
  • If you submit an Expression of Interest (EOI) form, you confirm that all information provided is accurate and truthful.

Application & Selection

  • Submitting an EOI form does not guarantee acceptance into the programme.
  • Shortlisted applicants may be invited to an interview, and final selection is at our discretion.
  • Free and subsidised placements may require evidence of eligibility, as described in the application form.

Fees & Payments

  • Where applicable, programme fees must be paid according to the instructions provided during the application process.
  • Fees listed on the website are subject to change.
  • Refund policies, payment schedules, and financial terms will be provided separately during the enrolment stage and are not governed by these website Terms.

Intellectual Property

All content on this website—including text, images, graphics, logos, and programme materials—is owned by Film Hackathon or used with permission.

You may not copy, reproduce, or distribute any content without prior written consent.

User Conduct

You agree not to:

  • misuse the website or attempt to disrupt its functionality
  • upload harmful or malicious content
  • impersonate another person
  • use the website for unlawful purposes

External Links

This website may contain links to third-party sites, including application forms, social media, and partner platforms.

We are not responsible for the content, security, or privacy practices of external websites.

Privacy & Data

Any personal information submitted through the website or application forms will be handled in accordance with our Privacy Policy.

We may collect information such as your name, email address, and application details for the purpose of administering the programme.

No Guarantee of Outcomes

Participation in the programme may provide training, on-set experience, and potential film credits.

However, we do not guarantee employment, future work opportunities, or specific outcomes.

Limitation of Liability

To the fullest extent permitted by law, Film Hackathon is not liable for:

  • inaccuracies on the website
  • interruptions or technical issues
  • loss or damage arising from use of the website
  • decisions made based on website content

Changes to These Terms

We may update these Terms & Conditions at any time.

Continued use of the website indicates acceptance of any revised terms.

Privacy Policy

Introduction

Film Hackathon (“we”, “us”, “our”) is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and store your data when you visit our website or apply to the programme.

Information We Collect

  • Name, email address, phone number
  • Application details (CV, portfolio links, demographic information)
  • Payment information (processed securely by third-party providers)
  • Website usage data (cookies, analytics)

How We Use Your Information

  • Process applications
  • Communicate about the programme
  • Manage enrolment and participation
  • Improve our website and services
  • Comply with legal obligations

We do not sell or share your data with third parties for marketing.

Legal Basis for Processing

  • Consent (when you submit forms)
  • Legitimate interest (programme administration)
  • Contractual necessity (if you enrol)
  • Legal compliance

Data Storage & Security

Your data is stored securely and only accessible to authorised staff.

We retain data only as long as necessary for programme administration.

Your Rights

Under GDPR, you may request:

  • Access to your data
  • Correction or deletion
  • Restriction of processing
  • Withdrawal of consent

Contact: info@filmhackathon.com

Cookies

We use cookies for analytics and site functionality. You may disable cookies in your browser settings.

Changes to This Policy

We may update this Privacy Policy at any time.

Refund Policy

General Policy

Film Hackathon offers a combination of free, subsidised, and paid placements. Refund rules apply only to paid participants.

Cooling-Off Period

Participants may request a refund within 14 days of payment, provided training has not begun.

After Training Begins

  • Fees are non-refundable, except in exceptional circumstances (e.g., medical issues, bereavement).
  • Requests will be reviewed case-by-case.

Programme Changes

If Film Hackathon cancels or significantly alters the programme:

  • Participants will be offered a full refund or alternative dates.

Non-Attendance

Failure to attend training or production days does not qualify for a refund.

How to Request a Refund

Email info@filmhackathon.com with:

  • Full name
  • Payment reference
  • Reason for request

Refunds are processed within 14 working days.

Code of Conduct

Respect & Professionalism

Participants must treat all staff, mentors, and fellow trainees with respect.

Harassment, discrimination, or bullying will not be tolerated.

Punctuality & Attendance

Participants are expected to:

  • Arrive on time
  • Attend all scheduled sessions
  • Notify staff of absences in advance

Repeated lateness may affect participation in the production phase.

On-Set Conduct

Participants must:

  • Follow safety instructions
  • Respect equipment and locations
  • Maintain confidentiality
  • Avoid disruptive behaviour

Substance Use

Alcohol or illegal substances are strictly prohibited during training and production.

Social Media

Participants may share their experience but must not:

  • Post spoilers
  • Share confidential production materials
  • Misrepresent the programme

Consequences of Misconduct

Breaches may result in:

  • Warnings
  • Removal from the programme
  • Loss of film credit

Participant Agreement

Purpose

This agreement outlines expectations for participants during the Film Hackathon training and production phases.

What We Provide

  • Professional training
  • Mentorship
  • On-set experience
  • A film credit (subject to participation and conduct)

What You Agree To

  • Attend training sessions
  • Participate actively
  • Follow safety and conduct guidelines
  • Communicate respectfully
  • Work collaboratively

Film Credit

Credits are awarded based on:

  • Attendance
  • Contribution
  • Professional behaviour

We reserve the right to adjust or remove credits if necessary.

Use of Footage

Film Hackathon may use behind-the-scenes content, photos, and completed film material for:

  • Marketing
  • Education
  • Programme promotion

Participants may request removal from promotional materials where reasonable.

No Guarantee of Employment

The programme provides experience but does not guarantee future work.

Safeguarding Statement

Our Commitment

Film Hackathon is committed to creating a safe, inclusive environment for all participants, including young people and vulnerable adults.

Safeguarding Principles

We:

  • Prioritise participant welfare
  • Maintain professional boundaries
  • Ensure staff are trained in safeguarding awareness
  • Respond promptly to concerns

Reporting Concerns

Participants can report concerns to:

All concerns are handled confidentially and sensitively.

Photography & Filming

We may capture photos and videos during training and production.

Participants under 18 require parental/guardian consent.

Zero Tolerance

We do not tolerate:

  • Harassment
  • Abuse
  • Exploitation
  • Discrimination

Contact Information

For questions about these policies or the programme, contact:

Email: info@filmhackathon.com